A trip and ledger platform for a freight and vehicle-hire business
A Next.js back-office system for a transport business, trip booking, a two-way ledger between parties and vehicle owners, payment tracking with proof-of-payment uploads, and a role-based dashboard built for low-tech-literacy daily users.
Transport Ledger Platform
Logistics, Freight & Fleet Back-Office
India
2026
What dispatchers use daily
This business runs freight using a mix of owned and hired vehicles, billing shippers on one side and paying vehicle owners on the other, with commission and profit sitting in between. We built a system around that specific shape: a guided trip wizard, a two-way ledger, and a dashboard that shows what's actually pending, not just what's booked.
What dispatchers use daily
What shifted once the system went live.
Steps in the guided trip wizard
Payment modes supported
User roles: admin, accounts, business owner
What we built
Trip & Billing
- Six-step wizard: vehicle to owner to driver to details to billing to review
- Auto-calculated amounts, profit, and commission per trip
- Party (shipper) and partner records linked to every trip
Payments & Ledger
- Two-way payments: received from party, paid to owner
- Proof-of-payment uploads via secure storage
- Running ledger with live balance and outstanding tracking
Dashboard & Reports
- Revenue, profit, pending-payment, and ongoing-trip metrics
- Chart-powered drill-downs by date range
- CSV and Excel export for offline reporting
How we designed for the actual users
Designed for low-tech-literacy first
Large buttons, step-by-step wizards, and high-contrast UI weren't a nice-to-have, they were the brief. Dispatchers needed to book a trip without training, not navigate a dense enterprise form.
- Six-step wizard instead of a single long form
- High-contrast, accessible UI as a baseline requirement
- Role-based views so each user only sees what their job needs
Got the financial logic right
Auto-calculated profit and commission per trip meant the data model had to represent vehicles, owners, drivers, parties, and partners correctly from the start. This is the part that couldn't be approximate.
- Schema modelling nine core entities and their relationships
- Auto-calculation of profit and commission per trip
- Two-way ledger reconciling party payments against owner payouts
Made reporting a first-class feature
A business owner needed to see what's pending and what's profitable without asking accounts for a spreadsheet, so the dashboard and export tools shipped alongside the core booking flow, not after it.
- Live dashboard with revenue, profit, and pending-payment metrics
- Date-range filtering across all reports
- CSV/Excel export for accountants working offline
How we'd approach yours.
How we work is the reason projects land.
No surprise invoices, no account-manager telephone game, no handover cliff after launch.
Consistent process
We follow a proven, consistent process for every project. This ensures a smooth workflow and successful outcome – when the process works, the results do too.
Transparent pricing
We offer clear and predictable pricing for all projects, regardless of your business size or revenue. Our consistent pricing model ensures you know exactly what to expect.
1-on-1 communication
We prioritize open and consistent communication throughout your project. We'll be readily available to answer your questions and keep you informed on every step.
Flexible approach
Our approach is flexible to accommodate your needs. Whether you require assistance with a single project or seek a long-term partnership, we're happy to work on projects of any size.
Design strategy
We'll collaborate closely with you to understand your goals. This collaborative approach allows us to design a solution that perfectly meets both your and your audience's needs.
All needs covered
We offer comprehensive product support and maintenance, handling everything from infrastructure management and bug fixes to ongoing development. We've got you covered – all your product needs are in good hands.
Sector knowledge, not generic software.
We've shipped into regulated, high-volume, and operationally complex environments.
All industriesLet's scope your build. Free, and with no pitch attached.
Tell us the workflow that's costing you time. We'll come back within 24 hours with an honest read on whether we're the right fit.
Focus on growth. We'll handle the build, end to end.
You bring the idea. We turn it into a working system that scales with your business, whether that's ERP implementation, custom app development, or AI automation.
- Discovery in daysWe map your workflows and pain points fast, then recommend the right solution, whether that's ERP, automation, or a custom platform.
- No-obligation consultationStart with a free strategy call. If we're not the right fit, we'll tell you.
- Transparent pricingEvery milestone and every module priced up front. No surprise invoices.
- Fast turnaroundMost ERP and app projects go live within four weeks.
- Real people, real supportYou talk to the same engineers who build your system.
How it works
- 01Share your project idea or business need.
- 02Free planning session to understand goals and workflows.
- 03Working prototype or flow within days for qualified projects.
- 04Move ahead when you're ready. No pushy sales.
Tell us about your idea, challenge, or project. We'll get back within 24 hours.